Proceedings of the Fourth Meeting of SWARBICA Executive Board
26th Jan. 1979
Anuradhapura
&
Colombo
The Board
reassembled at 7-00 A.M. on 26th January, 1979, at Ashok Hotel, Anuradhapura.
The following members were present:
1.
Mr. A. Dewaraja
Chairman
2.
Dr. K. M. Karim
Vice-Chairman
3.
Mr. Hedayatullah
Akram
National Member from Afghanistan
4.
Dr. N. H. Kulkarnee
Secretary-General
5.
Mr. Ranbir Kishore
Treasurer
There
were no Observers or Representatives at the meeting.
Treasurer's Report and Budget for 1979
The
Treasurer presented his report for December, 1976 to December 1978
and the Budget for 1979, which was approved by the
Board for being placed before the General Conference.
The
Board unanimously resolved that in view of the large expenditure incurred by
SWARBICA in arranging the current meetings, unutilised air-fare should be)
adjusted towards the same and that the Secretary-General
should approach the ICA in this
connection.
Per
Diem Expenses
After some discussion the Board agreed that per diem expenses of Board
members should be normally borne by the
hosts. The Chairman explained the arrangements
made for the current meetings in this
connection. The Board approved the same and decided that in
future
all Board members should be informed
before hand of these arrangements.
The
meeting was adjourned in view of the
excursion and the Boar decided to meet at 9 30 P. M. on 26th January,
1979.
The
Board met at 9-30 P.M. on 26th January, 1979 at the Sri Lanka Foundation
Institute and took up the remaining items of the Agenda.
Working Groups or Projects
In
view of the shortage of funds the Board postponed the consideration of any
project which could be taken up only when financial position improved.
Mutual
Access to Archives in SWARBICA Region:
The Board
felt that uniform procedures for access of SWARBICA members to archival
repositories in the Region were not possible.
General Conference Programme
The Board
approved the programme as prepared by the Secretary General and decided to add
to it the addresses by all National Members and resolutions thanking the hosts.
National and Regional Projects
The
Board approved the project of preparing detailed descriptive lists of microfilms
of Dutch records in the National Archives of India with the assistance of Sri
Lanka scholars and CAD.
With the approval of the CAD Chairman, Dr. Rieger, it was decided to include all
projects of member countries in the Survey of Third World Archival Needs without
any further processing. In view of various difficulties involved the Board did
not feel it necessary for the Regional Rapporteur to visit the member-countries
concerned. The Board decided that Regional Rapporteur must secure the permission
of the Chairman before attending CAD meetings. The Board also expressed a desire
that all invitations to SWARBICA should be circulated among Board Members in
advance.
Venue
and Time of Next Board Meeting
It was tentatively decided to meet at New Delhi
sometime in early December 1979. The Secretary-General agreed to arrange for a
more substantial programme for the meeting with a view to maximising attendance.
The meeting then terminated with a vote of thanks to the Chair.
