Proceedings Of The Fourth Meeting Of Swarbica Executive Board 26th January, 1979 Anuradhapura And Colombo The Board reassembled at 7-00 A.M. on 26th January, 1979, at Ashok Hotel, Anuradhapura. The following members were present: 1.Mr. A. Dewaraja - Chairman 2.Dr. K. M. Karim - Vice-Chairman 3.Mr. Hedayatullah Akram - National Member from Afghanistan 4.Dr. N. H. Kulkarnee - Secretary-General 5.Mr. Ranbir Kishore - Treasurer There were no Observers or Representatives at the meeting.
Treasurer's Report and Budget for 1979
The Treasurer presented his report for December, 1976 to December 1978 and the Budget for 1979, which was approved by the Board for being placed before the General Conference. The Board unanimously resolved that in view of the large expenditure incurred by SWARBICA in arranging the current meetings, unutilised air-fare should be) adjusted towards the same and that the Secretary-General should approach the ICA in this connection.
Per Diem Expenses
After some discussion the Board agreed that per diem expenses of Board members should be normally borne by the hosts. The Chairman explained the arrangements made for the current meetings in this connection. The Board approved the same and decided that in future all Board members should be informed before hand of these arrangements. The meeting was adjourned in view of the excursion and the Boar decided to meet at 9 30 P. M. on 26th January, 1979. The Board met at 9-30 P.M. on 26th January, 1979 at the Sri Lanka Foundation Institute and took up the remaining items of the Agenda.
Working Groups or Projects
In view of the shortage of funds the Board postponed the consideration of any project which could be taken up only when financial position improved.
Mutual Access to Archives in SWARBICA Region
The Board felt that uniform procedures for access of SWARBICA members to archival repositories in the Region were not possible.
General Conference Programme
The Board approved the programme as prepared by the Secretary General and decided to add to it the addresses by all National Members and resolutions thanking the hosts.
National and Regional Projects
The Board approved the project of preparing detailed descriptive lists of microfilms of Dutch records in the National Archives of India with the assistance of Sri Lanka scholars and CAD. With the approval of the CAD Chairman, Dr. Rieger, it was decided to include all projects of member countries in the Survey of Third World Archival Needs without any further processing. In view of various difficulties involved the Board did not feel it necessary for the Regional Rapporteur to visit the member-countries concerned. The Board decided that Regional Rapporteur must secure the permission of the Chairman before attending CAD meetings. The Board also expressed a desire that all invitations to SWARBICA should be circulated among Board Members in advance.
Venue and Time of Next Board Meeting
It was tentatively decided to meet at New Delhi sometime in early December 1979. The Secretary-General agreed to arrange for a more substantial programme for the meeting with a view to maximising attendance. The meeting then terminated with a vote of thanks to the Chair.
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